The 9 Best Fitness Class Booking Software Platforms for Studios and Gyms

The 9 Best Fitness Class Booking Software Platforms for Studios and Gyms

If you run a studio timetable, the booking system is the part of the operation that either holds the week together or quietly loses money for you every Tuesday evening. Group classes are harder to schedule than one-to-one appointments, because a single session carries a capacity limit, a waitlist sitting behind that limit, a substitute instructor risk, and usually a class pack or a membership attached to whoever walks through the door. The category is also large and still growing, since the Health and Fitness Association counted 81 million Americans belonging to a gym, studio, or other fitness facility during 2025. For this comparison, we looked at the platforms that studio owners actually put on a shortlist for group class booking, and we ranked them on how they handle recurring timetables, memberships, class packs, waitlists, and drop-ins, rather than on how often the brand name appears in search results.

How We Compared These Platforms

We evaluated each platform against the jobs a group timetable creates rather than against a generic feature checklist. That means recurring class schedules, capacity caps per session, automatic waitlist promotion, prepaid class packs and memberships with recurring billing, late enrollment into a course that has already started, and the handling of a student who does not show up.

Ratings in this article come from Capterra, and we have deliberately quoted the review count next to every rating. A 4.8 average built on 346 reviews and a 3.9 average built on 76 reviews are not the same kind of evidence, and a small review base can move a full point in either direction after a handful of new entries. We have also insisted on visible pricing for every entry, including the entries where the vendor only publishes a starting figure, because pricing opacity is itself a piece of information about who the product is sold to.

One more note on scope. The questions studio owners bring to a demo now are unglamorous and mostly financial: what does the platform add to each transaction, whether it can hold a card against a no-show, and whether it can take a partial deposit at the point of booking. We weighted those answers heavily.

Fitness Class Booking Software at a Glance

The Nine Platforms, Ranked

1. Bookeo

Best for: studios and instructors running a mixed timetable of repeating classes, multi-week courses, and private sessions on flat monthly pricing.

Bookeo is a booking and scheduling product rather than a full gym management suite, and for several studio owners that distinction is the reason it reaches a shortlist at all. The Classes and Courses version of the platform is the one built for group teaching, covering classes that repeat on a set schedule, multi-day courses that permit late enrollment and make-up sessions, and one-off workshops. Pricing is a flat monthly subscription with no consumer fee at checkout, so a busy timetable does not cost more per booking.

Class features that matter:

• Classes that repeat on a set schedule, plus courses that allow late enrollment, make-up classes, and drop-ins

• Prepaid class packs (five classes at the price of four, for example), memberships with automatic recurring payments, and member-only pricing

• Waiting lists that notify students automatically when a sold-out class frees up

• Two capacity limits, one capping students per time slot and one capping students per booking, up to 500 participants in a slot

Pricing: five US tiers on the Classes and Courses product, starting at $14.95 a month for Solo and topping out at $119.95 for X-Large, with Standard in the middle at $39.95. The trial runs 30 days and does not ask for a card.

Rating: 4.3 out of 5 on Capterra, from 103 reviews.

Where it falls short: the client-facing experience is a mobile-optimized booking page rather than a studio-branded member app, so studios whose retention plan runs on push notifications should look elsewhere. Reviewers on Capterra also describe the backend as dated, the initial setup as slow, and support is by email rather than telephone.

2. TeamUp

The highest-rated platform in this comparison is TeamUp, and unusually the rating rests on a review base large enough to take seriously.

Best for: studios and small gym groups that want classes, courses, and one-to-one appointments handled by the same system, and that can absorb a higher entry price.

TeamUp was built for fitness businesses specifically, so the class logic is native rather than adapted from an appointment scheduler. Courses run as fixed series, memberships renew automatically, and the waitlist promotes people without a staff member watching the calendar. The Basic plan includes the whole feature set for up to 100 active customers, which is a different pricing philosophy from the tiered feature gating used by several competitors here.

Class features that matter:

• Classes, courses, and appointments in a single timetable, with a member mobile app included

• Memberships with automated renewals and recurring billing through Stripe or GoCardless

• Waitlist management with automated notifications, plus attendance tracking

• Integrations with more than 20 third-party tools, including Zoom, Mailchimp, and Zapier, and free data migration from a previous system

Pricing: the Basic plan starts at $119 per month for up to 100 active customers, and the price rises with the number of active customers rather than with the feature list.

Rating: 4.8 out of 5 on Capterra, from 346 reviews.

Where it falls short: the floor price is high for a very small operation. If you teach six classes a week and have forty regulars, you are paying a per-head rate that is hard to justify against a platform with a EUR 29 tier, and there is no meaningfully cheaper plan to grow into.

3. Momence

Best for: boutique studios that want class booking, marketing automation, and an on-demand video library from the same vendor.

Momence has been picking up boutique studios that were previously running a booking system alongside a separate email tool and a separate video host. The pitch is consolidation, and on the marketing side the platform is genuinely capable, with SMS and email campaigns, client profiles, and live streaming built in. The class scheduling side covers the expected ground. What buyers should weigh is that the review record is mixed in a way the other entries here are not, and the negative reviews cluster around reliability rather than around missing features.

Class features that matter:

• Class scheduling with online booking, memberships, and package sales

• Built-in SMS and email marketing, with client profiles and CRM tools

• Live streaming and an on-demand video library for hybrid or remote classes

• Automated scheduling confirmations and payment processing

Pricing: Momence does not publish a rate card and asks prospects to contact the vendor, although a free trial is offered and reviewers on Capterra have reported paying in the region of $250 per month.

Rating: 3.9 out of 5 on Capterra, from 76 reviews.

Where it falls short: reviewers repeatedly report bugs affecting bookings, payments, memberships, and reporting, together with slow support responses and thin onboarding for a platform of this complexity. One review summarised the pattern as a promising platform held back by bugs and poor support, and that is a fair reading of the review set as a whole.

4. Momoyoga

The entry point for Momoyoga is price, since there is a free plan and a EUR 29 per month Standard tier, which puts it in a different bracket from most of the platforms in this comparison.

Best for: solo yoga and Pilates teachers, and small studios with one or two teaching spaces, who want a simple timetable rather than a management platform.

The product is narrow on purpose. It does class scheduling, online booking, attendance tracking, cancellations, memberships, and automated reminder emails, and it does not attempt to be a gym operating system. For a teacher running twelve classes a week from a single room, that narrowness is the feature. Setup takes an afternoon rather than a fortnight, which is a real consideration when the person configuring the software is also the person teaching the 7am class.

Class features that matter:

• Class scheduling with online booking, cancellations, and attendance tracking

• Memberships, class passes, and invoicing

• Automated email reminders for upcoming classes

• Credit card processing and calendar management

Pricing: a free plan is available, the Standard plan is EUR 29 per month at a flat rate, and the Plus plan is EUR 59 per month. Paid plans include a 14-day free trial.

Rating: 4.6 out of 5 on Capterra, from 131 reviews.

Where it falls short: reviewers ask repeatedly for functions that a larger studio would treat as basic, including booking multiple tickets for one event, copying a class in bulk across a recurring schedule, and blocking out holidays. There have also been complaints about VAT clarity in the pricing and about slow email support on urgent problems.

5. WellnessLiving

Best for: multi-location studios that want a branded member app and a marketing stack attached to the class timetable.

WellnessLiving is often shortlisted by studios that are leaving a more expensive incumbent, and it is deliberately positioned as the cheaper alternative carrying a comparable feature list. Class scheduling, memberships, recurring billing, automated reminders, and a client portal are all present, and in most evaluations the branded member app is the piece that decides the outcome. The rating is respectable and the review base is one of the larger ones in this comparison, at 612 reviews, which makes the 4.4 average more informative than a similar average drawn from fifty or sixty entries. The tier structure is also worth reading closely before signing, because the jump from Starter to Business is a large one and several features that studios assume are standard sit above the entry plan.

Class features that matter:

• Class and appointment scheduling with real-time booking

• Membership management with recurring billing, plus package and pass sales

• Branded client mobile app and client portal

• Automated email and SMS marketing, reminders, and an integrated CRM

Pricing: the Starter plan is $69 per month, Business is $199 per month, BusinessPro is $349 per month, and Enterprise pricing is quoted individually.

Rating: 4.4 out of 5 on Capterra, from 612 reviews.

Where it falls short: the recurring complaints are about the contract and the support rather than about the class engine. Reviewers describe difficulty cancelling, automatic renewals that persist, additional charges for SMS and for the white label app that were not obvious at signature, and a learning curve steep enough to need real training time.

6. ABC Glofox

Ownership is worth knowing about with this one, because Glofox is now part of ABC Fitness and the product is sold as ABC Glofox to boutique gyms and to franchise groups.

Best for: boutique gyms and multi-site franchise operators that want a custom-branded member app as the primary booking channel.

The platform is app-first in a way most of this list is not. Members book through a branded application rather than a web widget, and the operator gets lead management, CRM, and attendance reporting behind it. For a franchise group that needs every location to look identical to a member, this is a sensible fit. For a single studio comparing published prices, it is a harder platform to evaluate, because there is no rate card and no free trial to test the class flow before committing.

Class features that matter:

• Class scheduling and online booking through a custom branded member app

• Membership management with automatic renewals and recurring billing

• Lead management and CRM, with attendance tracking and reporting dashboards

• Online payments, check-ins, and email marketing integration

Pricing: ABC Glofox is quote-only, with plans built per business, and there is no free trial. The Basic plan is described as covering bookings, class schedules, lead management, the custom app, online payments, check-ins, CRM, and reporting.

Rating: 4.4 out of 5 on Capterra, from 356 reviews.

Where it falls short: the negative reviews concentrate on payment processing and billing, with reports of transaction errors, inconsistent payouts, and confusion over membership charges. One reviewer reported continuing to be charged after cancelling the service, and billing complaints of that kind are worth raising directly during a sales conversation.

7. Zen Planner

If your timetable includes belt tests, rank progression, or a competition team, Zen Planner is built closer to that world than anything else in this comparison.

Best for: martial arts academies, CrossFit boxes, and gyms that track student progression alongside class attendance.

The class scheduling itself is conventional and works well, and the differentiator is the membership and progression tracking sitting behind it. Reviewers consistently praise the interface as clean and the day-to-day operation as straightforward, which is not something you can assume in this category. The absence of a free trial is a genuine friction point, because a $99 per month commitment made without hands-on testing is a bigger ask than it sounds.

Class features that matter:

• Class scheduling with attendance tracking and a member database

• Membership management with automated billing and payment processing

• Skill, belt, and rank progression tracking for programme-based teaching

• Staff and member mobile apps, customisable reporting, and integrations including Mailchimp and Google Calendar

Pricing: the Studio plan is $99 per month at a flat rate, Essentials is $198 per month, and Ultimate is $348 per month. There is no free trial.

Rating: 4.3 out of 5 on Capterra, from 270 reviews.

Where it falls short: reviewers report software bugs and glitches affecting data integrity, high payment processing fees, and a confusing billing setup when plans change. Several reviews raise cancellation charges and refund difficulties, although the vendor does respond to those publicly.

8. Vagaro

Vagaro carries 3,647 reviews on Capterra, which is roughly thirty-five times the review base of the smallest entry in this comparison, and that volume comes from serving salons and spas as well as fitness businesses.

Best for: hybrid businesses that sell group classes alongside personal training, treatments, or other one-to-one services.

The starting price of $23.99 per month is among the lowest published figures in this list, and for a small operation that alone will keep Vagaro on the shortlist. The class booking works, memberships and packages are supported, and the payment and point of sale side is mature because so many of its customers are retail-facing. What you are trading away is fitness specialisation, since the product is designed to serve a very broad set of appointment-based businesses rather than a studio timetable in particular.

Class features that matter:

• Class and appointment scheduling with online booking

• Memberships, packages, and gift certificates, with payment processing and point of sale

• Automated email and SMS reminders and confirmations

• Client database, calendar synchronisation with Google Calendar and Outlook, and payroll and commission tracking

Pricing: the One Location plan starts at $23.99 per month covering one bookable calendar, with multi-location pricing quoted separately. A free trial is available.

Rating: 4.7 out of 5 on Capterra, from 3,647 reviews.

Where it falls short: reviewers report glitches and downtime, limited flexibility in payment processing with delayed deposits, and add-on costs that raise the real monthly figure well above the headline. The per calendar pricing structure also becomes awkward once you add instructors, because the cost grows with bookable calendars rather than with class attendance.

9. Mindbody

Almost every roundup in this category opens with Mindbody, and that is one of the reasons we have placed it ninth, because the fact that a platform gets named everywhere does not tell you whether it suits your particular timetable.

Best for: larger studios and chains that want exposure through a consumer marketplace and can support the cost and the administration that come with it.

The platform is comprehensive, and the consumer app genuinely does send new clients to studios, which is the argument for paying more. Class scheduling, memberships, billing, multi-location support, and marketing are all present and have been for years. The counterweight is that the 4.0 rating from 2,993 reviews is the lowest average of any established platform here, and the complaints are consistent rather than scattered.

Class features that matter:

• Class scheduling, client management, and online booking

• Memberships, packages, and integrated billing with payment processing

• Multi-location support and staff scheduling

• Marketing tools covering email and SMS campaigns, plus reporting and analytics

Pricing: the Starter plan is $79 per month, and the Accelerate and Ultimate plans are quoted individually rather than published.

Rating: 4.0 out of 5 on Capterra, from 2,993 reviews.

Where it falls short: cost is the dominant complaint, with reviewers describing frequent price increases and confusing add-ons. Technical reliability and an interface that feels dated also come up regularly, and several reviewers describe cancellation as slow and inflexible.

What group class booking actually has to handle

A group class is a different scheduling object from an appointment, and this is where general-purpose calendar tools fall over.

Group class booking means many clients reserving places in one scheduled session, so the system has to hold a shared capacity rather than a single slot. Capacity and waitlists work together: the session has a maximum number of places, and when it fills, the next student joins a queue and is promoted automatically when somebody cancels. If that promotion is manual, then somebody at your studio is checking a screen at 6 am, and in a small studio that person is usually the owner.

A recurring class schedule is the weekly timetable that repeats without being rebuilt, including the ability to cancel or amend a single instance without breaking the series. Late enrollment and drop-ins apply to courses that have already begun, where a student joins in week three and should pay for what remains rather than for the whole course. Memberships and class packs are the revenue mechanics: a membership charges on a recurring cycle and can open up member pricing or member-only sessions, while a class pack is prepaid credit that is drawn down one class at a time. Studios that sell both need software that can tell the difference at the point of booking, because a student holding an unexpired pack and an active membership should not be charged twice.

Studio types are not interchangeable either. Yoga and Pilates studios typically run several pricing tiers and sell packs heavily. Gyms and bootcamps lean on recurring memberships and check-ins. Martial arts academies track progression. Dance schools and certification providers, such as CPR and first aid trainers, run terms and courses with fixed start dates, and they need late enrollment and make-up sessions far more than they need a marketplace listing.

How to Choose, by the Kind of Studio You Run

If you teach yoga or Pilates on your own or with one other instructor, buy the smallest thing that handles packs and memberships correctly, and treat a low monthly price as a real advantage rather than as a compromise. Momoyoga and Bookeo both sit in that bracket, and the deciding question is usually whether you also run courses and private sessions or only a weekly class list.

Gyms and bootcamps with recurring memberships have a different priority, which is billing reliability. Read the payment complaints on any platform you are considering before you read the feature list, because failed recurring charges cost more per month than the software does.

Studios where instructor coverage is a constant problem should look closely at rostering and permissions. Group fitness instructors are certified professionals, and certification bodies impose real prerequisites: ACE, for example, requires candidates to hold current CPR and AED certification with an in-person or virtual skills check before they can sit the Group Fitness Instructor exam. When a substitute takes the 6 pm class, the booking system should reflect that change to students automatically rather than leaving the wrong name on the schedule.

Larger operations should think about where the platform sits in the wider member technology picture. When the American College of Sports Medicine published its 2026 worldwide fitness trends list, based on an annual survey of exercise professionals numbering 2,000 clinicians, researchers, and industry practitioners, wearable technology came out in first place. Booking data and member activity data increasingly need to live near each other, so integration options are worth checking now rather than in two years.

Finally, be sceptical of quote-only pricing if you are small. Vendors who withhold a rate card are usually selling to a larger buyer, and the sales process alone will consume hours you would rather spend teaching.

Frequently asked questions

What is the best booking software for a yoga studio?

For a solo teacher or a one-room studio, Momoyoga and Bookeo are the two most sensible starting points, because both handle class packs and memberships at a low monthly cost. For a yoga studio with several teachers, multiple pricing tiers, and a retention programme, WellnessLiving and TeamUp are stronger, and the extra cost buys a branded app and deeper membership automation.

Do I need different software for a gym and for a yoga studio?

Not necessarily different software, but usually a different configuration and often a different vendor. Gyms tend to run on recurring memberships and check-ins, while yoga and pilates studios sell more prepaid packs and run more pricing variations. Zen Planner and ABC Glofox lean towards the gym pattern, while Momoyoga and Bookeo lean towards the class and course pattern.

Which platforms handle recurring classes and waitlists properly?

Every platform in this comparison supports recurring class schedules and waitlists in some form. The differences show up in the detail, specifically whether the waitlist promotes a student automatically when a place opens, whether you can amend one instance of a repeating class without editing the whole series, and whether a course allows a student to enrol after it has started.

What is the difference between a class pack and a membership?

A class pack is prepaid credit that is consumed one class at a time and normally has an expiry date. A membership is a recurring charge that may include unlimited classes, a fixed allowance, or member-only pricing. Most studios sell both, so the best scheduling software for classes at your studio is whichever platform applies the right one automatically at the moment of booking.

How much should a small studio expect to pay?

Entry prices published in this comparison start at a free plan and $14.95 per month, and reach $119 per month at the top, with two vendors quoting only on request. Budget separately for payment processing, SMS credits, and any branded app fee, since those additions frequently exceed the subscription itself.

Can I use a general appointment scheduler for group classes?

You can, but you will hit limits quickly. General schedulers are built around a single person booking a single slot, so shared capacity, waitlist promotion, class packs, and course enrolment are either missing or bolted on awkwardly. If group classes are the majority of your revenue, buy a system designed for them.

The Bottom Line

There is no single winner in this category, and we would treat any comparison that names one with a degree of caution. TeamUp has the strongest ratings and the strongest review base, Vagaro has the lowest published entry price, WellnessLiving and ABC Glofox are the better answers when a branded member app is the priority, and Mindbody remains the choice for studios that want marketplace exposure and can carry the cost.

If you want fitness class booking software that handles repeating timetables, prepaid class packs, memberships, and waitlists on a flat monthly subscription with no commission taken from each booking, Bookeo was built around that particular set of problems, and the 30-day trial is long enough to load a real timetable and see how it behaves before you commit. Whichever platform you pick, run one full week of your actual schedule through the trial, including a cancellation, a waitlist promotion, and a class pack redemption, before you migrate your student list.